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HR Provides Information on COVID-19 Vaccination Leave

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Coming Back Safe and StrongHuman Resource Services has issued new information regarding COVID-19 vaccination leave. The message reads as follows:

We are pleased to announce that effective March 12, 2021, State and Research Foundation employees receiving the COVID-19 vaccine during scheduled work hours can now be granted up to a maximum of four hours off from work with pay, per injection. This benefit is available immediately.

Here’s What You Need To Know…
  1. Employees who received vaccinations during work hours prior to March 12, 2021 are required to charge leave accruals or be granted a leave without pay.
  2. Employees who undergo vaccinations outside their regular work schedules do so on their own time.
  3. Employees are not granted compensatory time off for vaccinations that occur on pass days or holidays.
  4. Satisfactory medical documentation establishing that the employee’s absence was for the purpose of the COVID-19 vaccination may be required.
  5. Employees must request the time off before their vaccination day(s) unless otherwise mutually agreed with the supervisor.

SOLAR Time Reporting

Solar time reports and timesheets should indicate COV. This code designated for vaccinations will not affect your accrual balances.

If you have any questions please do not hesitate to reach out to the Human Resource Services Time & Attendance Units:

State Employees
Phone: (631) 632-6182

RF Employees
Phone: (631) 632-6162


Q: Last-minute appointment? What if I am able to secure a vaccination appointment at the last minute at a pop-up pod, but it will interfere with work time?

A: The employee must request the time off before their vaccination day(s) unless a mutually agreed upon time is arranged. This is subject to supervisory discretion and operational needs.

Q: Retroactive? I received my vaccine already and charged my time— will this leave be retroactive?

A: This benefit is effective beginning March 12, 2021 and not before.

Q: Longer than four hours? What if my appointment takes longer than four hours?

A: Absence beyond the four-hour maximum time must be charged to leave credits.

Q: Does travel time count?

A: Travel time (based on travel to and from the employee’s worksite) is included in this four-hour cap.

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