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New Talent Management System Enhances Hiring Process

Tms for happs

TMS for HappsIt can be challenging to find qualified candidates to fill positions in a timely manner, which is why Stony Brook is introducing a new Talent Management System (TMS) that uses integrated software to automate the recruitment, onboarding and management of candidates. TMS includes three modules that will roll out gradually this year. The first of these, Recruitment, will go live on Thursday, February 5.

Not only does TMS reduce the time to hire candidates, it brings a single online system to align requirements across three campus organizations: Stony Brook University, Stony Brook Medicine and the Long Island State Veterans Home.

“Our hiring departments, as well as internal and external candidates, will benefit from many new features that will enhance and expedite the entire hiring process,” said Stony Brook University President Samuel L. Stanley, MD. “Perhaps the greatest benefit is that Stony Brook will be poised to hire the best qualified candidates — and onboard them — quicker than ever. TMS will also improve and increase the diversity of our applicant pools by providing metrics that will measure our progress in recruiting and retaining from a diverse and talented pool.”

Training on the new system will be provided to senior management, divisions, departments, hiring supervisors and search teams. State and Research Foundation employees will be given instructions on how to build a profile. Current Stony Brook employees can search for posted job opportunities through a Current Employee job portal. Employees will be able to receive customized job alerts based on parameters they establish. They will also be able to use a profile to expedite the application process for a transfer or promotional opportunity.

TMS Top Advantages

  • Provides the tools to help reduce the time and effort to hire
  • Screens and identifies candidates who meet preferred qualifications
  • Enhances and speeds communication with applicants; acknowledging receipt of applications, collecting additional information, and sending letters during the recruitment process
  • Captures applicant pool data, which helps with current and future searches
  • Uploads hired applicant data automatically into PeopleSoft, eliminating duplicate inputting and making it a paperless process
  • Ensures Equal Employment Opportunity compliance
  • Offers better insight into resource allocation

Hiring of faculty requires specialized processes, therefore current systems and procedures will continue to be used until ongoing customization of TMS is completed. The next TMS module, Onboarding, will go live in Spring 2015, followed by the final module, Performance Management, later in the year.

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