Human Resource Services has issued a message concerning a clock extension for continuing and permanent appointment. The message reads as follows:
We are pleased to inform you that, as a result of a change to the SUNY Board of Trustees policies, the State University of New York (SUNY) and United University Professions (UUP) were able to proceed with an agreement that recognizes the potential impact of COVID-19 on the tenure and permanent appointment processes.
In summary, for academic rank employees (tenure track) there is an automatic tenure clock stop of one year without change in title or full time equivalent (FTE). Academic employees who wish to opt out of the extension may request to do so. Additionally, anyone who taught in Spring 2020 will have the option of not including student or peer evaluations in their dossier, and can add an explanation of the impact of COVID on their work.
Professional employees may request to stop the permanent appointment clock for up to six months by the traditional method of moving to a qualified professional title.
For more detailed information refer to the procedures outlined below.
Academic Rank Procedure
As of May 6, 2020, employees in academic rank titles who have not yet achieved continuing appointment and who are not currently under review, will receive an automatic one year extension of their clock. Those who wish to remain on their current schedule may request to opt out of the automatic tenure clock stop.
Employees who have already been provided with a notice of non-renewal are not eligible to submit an opt out request.
East Campus Faculty no action is required for those who wish to accept the extension. Those who would like to opt out of the extension must submit a written request to their Department Chair, with a copy to the Dean’s Office (Karen.Wilk@stonybrook.edu) at least four months prior to the commencement of the review process.
The Dean’s Office will review requests to determine eligibility, and notify the employee and Chair in writing.
West Campus Faculty should refer to the information provided by the Provost Office via email and located on the Provost Office website: Accounting for COVID-19 in the Academic Review Process
Professional Rank Procedure
Employees who are eligible for permanent appointment and are within two years of their permanent appointment eligibility date, as of the date of their request, may request an extension by switching to a qualified professional title.
Employees who have already been provided with a notice of non-renewal are not eligible to submit a request for extension.
There is no action needed for professional employees who wish to remain on their current schedule towards consideration of permanent appointment.
Employees who would like to request an extension of the permanent appointment clock must submit a written request to their supervisor with a copy to Human Resource Services, State Appointments (HRS_State_Appointments@stonybrook.edu).
The written request must include the employee’s request to move to a qualified professional title and the duration of the qualified professional title change, not to exceed six months. Written requests must be submitted to HRS by December 31, 2020, close of business.
Human Resource Services will review requests to determine eligibility, and notify the employee, Supervisor, and Vice Presidential Coordinator in writing.
Questions related to these provisions should be emailed to: